Scaling up an operation often requires several collaborators to help enable and support it. However, when talking about security, it’s important to track and record the users who make changes, so you have insights to take actions in order to fix any issue, or just to monitor your application.
Once you've gone through this article you'll be able to create admin users for your collaborators, instead of using the main account's credentials to log in.
Requirements
An active Ubidots account with an Enterprise license.
1. Understanding admin users
The admin user module allows you to give your collaborators a profile, separate to the owner account, with great managing capabilities. Additionally, you, as the owner of the account, will have logs of each user's actions.
2. How to create an admin user
1. Log in to your Ubidots Account.
2. Open your profile settings and select "admin users".
3. Click on the "+" button, located at the upper right corner, to create an admin user.
Type the username and email of your collaborator.
Select the role the user will have. These are the available options:
Admin: They have the same permissions as the account owner, except they can't access the "plans and billing" section of the account.
Manager: They the same permissions as the "admin" role, except they can't create other Admin Users and can't see Global Properties in the Lexicon module.
Viewer: They can see same modules and entities as the "manager" role, but they can't create nor edit entities.
Switch the toggle on to send an invitation to your collaborator via email. If an invitation is sent, the user will be asked to create a password.
Create a password for the new user if no invitation was sent in the previous step.
Click on the "save" button to finish the process.
Once the creation process is completed, you'll see the new admin user in a list. You can take actions over an admin user, such as:
Edit its username, email, and role.
View its activity log.
Delete it.
3. Accessing as an admin user
1. To access as an admin user you must go to the Ubidots sign in page.
2. Enter your username and password.
3. Click on "Sign in to an existing workspace" in order to enable the workspace text box.
4. Enter the workspace name (the username of the account owner).
5. Click on "sign in".
3.1. Understanding workspaces
A workspace makes reference to the username of the account owner. You must provide the one to which the admin user belongs to when accessing as an admin user.
